Many folks in western society have been taught by word and deed that being busy makes them a good person. The truth is, being busy does not mean that you are productive. You can be busy doing the wrong things. Getting more done with less implies that the impact you make is more significant than your effort.
Some ways to get more done with less:
- Understand your key objectives – For any task, what is the point of doing it? Does this task actually impact any of your critical business objectives or the objective of the one task?
- Automate – If you can document the steps you do for a task, you can likely automate a lot of it. From using macros within your documentation to implementing new automation tech, there is likely a way to do it.
- Outsource – If you cannot automate it, you can likely get someone else to do it for you. As a business owner, you should actually make it your goal to outsource or automate almost every task in your business, with few exceptions.
- Batch tasks – Once you’ve figured out what tasks you really do need to do, batch things together that make sense. The fewer steps you can take, the better. For example, if you need to do bookkeeping, save all your booking entries to do one day a week instead of doing it daily.
- Avoid multitasking – When you are doing a task, do that task. Don’t do anything else that will take away your focus. No human really can multitask anyway.
- Create realistic schedules – When you write your tasks into your calendar, it should make sense. If a task takes four hours, you need to ensure you really have four hours and not one. For example, include set up time, drive time, and all the time needed to finish the task as scheduled completely.
- Do the hard things first – If there is one thing on your list you really don’t want to do, but you cannot eliminate it, automate it, or outsource it, get that out of the way first thing.
- Track your time – When you first start doing things, it helps to track your time so that you stay mindful of how you’re spending it and so that you know how long any given thing really takes you.
- Focus on money-making tasks – Note which tasks you do that generate invoicing or money in your pocket. These need to be done first thing.
- Cut distractions – Set up your workspace to eliminate distractions and interruptions. Turn off notifications, your phone, the TV, or anything that can take your mind off what you are doing.
- Use the right tools – Don’t skimp on investing in the tools of your trade. If a tool exists to use that helps streamline your business and eliminate busy work, you need it.
- Know your top five – Everyone has off days, but if you create a list of the top five money-making must-dos for a basic day, then even when you have issues, you can focus on those top five tasks.
Remember that being organized in your business is part of what a business owner does. Business owners reduce risk in their business by organizing, planning, and generating new ideas that create new opportunities.